SharePoint vs. Teams - Understanding The Differences Between Microsoft's Collaboration Tools

SharePoint vs. Teams - Understanding The Differences Between Microsoft's Collaboration Tools

By Gary Utley on November 20, 2018

While both SharePoint and Microsoft Teams facilitate collaboration, they're different tools with different goals. With SharePoint already being a major part of many organization's business processes -- and Microsoft Teams being a new, next-generation collaboration system -- many organizations may be wondering how both tools will fit in. 

SharePoint vs. Teams: Not a Competition

A decade ago, businesses used SharePoint for document consolidation, Skype for instant communication, and Outlook for messaging and planning. SharePoint has evolved into a robust document sharing center, with shared workspaces, storage, and presentation. 

Microsoft Teams, on the other hand, has a more over-arching goal. Microsoft Teams is designed to consolidate every aspect of collaboration -- not just document management and sharing. Through Microsoft Teams, employees are able to track their instant messaging, email, calendars, projects, and more.

Yet this doesn't mean that Microsoft Teams replaces SharePoint -- far from it. It actually means that Microsoft Teams works better with Microsoft Teams SharePoint integration. SharePoint provides a much more advanced set of features that Microsoft Teams can pull from, both due to its robust features and also due to general employee familiarity with the product.

SharePoint + Teams: Collaboration Power House

When used together, SharePoint's robust document management system is able to seamlessly integrate with the Microsoft Teams environment, creating a complete collaboration solution. Microsoft Teams has specifically been designed to leverage existing Microsoft collaboration tools and is, therefore, able to provide more value with these additional solutions in place.

The advantages of a Microsoft Teams/SharePoint integration include:

  • Being able to easily sync and access all the files for a specific Team in a single consolidated platform.
  • Acquiring automatic previews (through SharePoint) in the Microsoft Teams channel tabs, making it easier to find the needed documents.
  • Protecting and securing files per regulations, while adhering to document retention strategies, and providing for data loss retention.
  • Quickly discovering and searching files through a single consolidated searching system.
  • Placing documents directly in tabs to review, modify, and work on them.
  • Linking to documents directly within conversations, to keep the flow of conversation and the topic clear. 

There are additional advanced features available, such as the ability to build out a SharePoint news site and add this news site as a tab -- so team members are able to review stats and other vital information in a concise and customized format. SharePoint is frequently used as a way to create custom dashboards within an internal network; this feature can be augmented through the use of Microsoft Teams.

Through Microsoft Teams SharePoint integration, team members are able to easily access and modify their files through the Microsoft Teams platform, while also having convenience features -- such as the ability to easily preview documents -- already in place. This is a distinct advantage of using Microsoft Teams and SharePoint together, rather than considering the utilities as a case of SharePoint vs. Teams.

Apart from this, utilizing SharePoint also means that employees are able to leverage a solution that they are already familiar with, making it easier and more intuitive.

Microsoft Teams provides a number of collaborative solutions, many of which let you leverage Microsoft Collaboration Tools like never before. If it's time for your business to switch over to Microsoft Teams, it's also time to get expert help. Contact Red River today.

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